Canterbury Place Condominiums Council of Homeowners, Inc.

Clubhouse Rental Application & Agreement

Rental Date Required *

Type of Function: *

Requested Start Time *

Hour

Minute

Includes setup time

Vacate Time *

Hour

Minute

Includes cleanup time

Unit Owner *

Email *

Street Address *

Unit *

Zip Code *

Phone *

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Canterbury Place Co-Owners must be members in good standing and current in their maintenance fees to confirm a reservation.
Co-owners may reserve the clubhouse between 9:00 AM and Midnight, Sunday through Saturday, for a fee of $75.00 per day. Rental does not include the pool area, and guests are not permitted to use the pool.
Reservations for the Clubhouse will be on a first-come, first-served basis. However, in the interest of fairness, the HOA Board reserves the right to limit the frequency of clubhouse rentals by any one co-owner. A Co-Owner is not allowed to rent the Clubhouse for the same day of the week for more than two (2) consecutive weeks nor for more than two (2) or more consecutive holidays, nor for more than one (1) consecutive day.
The Clubhouse Coordinator or their designee will perform a walk-through inspection of the premises before and after the event to document any cleaning needs or damage. The renter may attend the inspections if they so desire. Following the event, the renter will complete the post-event cleaning checklist as outlined in section 14 of this agreement. Cleanup of the Clubhouse must be completed by 9:00 AM the day following the event.
The renter accepts financial responsibility for any and all damages or cleanup fees.
The Co-Owner will be issued a key, which must be returned no later than the day following the rental.
The maximum capacity of the Clubhouse is 45 per the Fire Marshal.
The Co-Owner must be present at all times during the event.
If Clubhouse parking is full, guests must be instructed to park along Eastbridge Court without blocking any driveways or side streets, and they cannot park along the curb in front of the Clubhouse.
For fire safety, no entrance or exit to the Clubhouse can be blocked.
No smoking or the use of any tobacco products is permitted in the Clubhouse.
Co-owners who desire to rent the Clubhouse should call the Property Manager to determine availability. The Rental Agreement may be obtained from the Property Manager or may be downloaded from their website.
To secure a rental date, a signed copy of this agreement, along with a check in the amount of $75.00, should be mailed to the Property Manager at the address listed below. The check should be made payable to the Canterbury Place Homeowners Association. Cash will not be accepted. Reservations are not considered confirmed until a signed application and check for the rental are received and approved by the Property Manager. Once the reservation is confirmed, the Property Manager will contact the Unit Owner to confirm the details of the rental. This document shall serve as the rental agreement.
The renter is responsible for returning the premises to the same general condition as it was received. The renter is expected to complete the after-rental checklist below:

Return thermostat to 60 degrees in the winter and 78 degrees in the summer.
Clean any dishes or the coffee pot, and leave the dishwasher clean and empty.
Remove food and clean the refrigerator if needed.
Clean all kitchen appliances used, countertops, and kitchen floor.
Clean restroom sink, counters, and mop floor.
Restock restroom paper towels and toilet paper if needed.
Empty garbage cans in the kitchen and restrooms and replace trash liners.
Leave storage room neat with no combustibles on the floor near the mechanicals.
Wipe down glass tables with Windex.
Wipe down folding tables in adjoining rooms (if used).
Return all furniture to its original location.
Vacuum carpet and remove any new spots.
Turn off all lights and fans.
Lock all doors and windows, including the door from the restrooms to the interior Clubhouse.
Remove all trash and dispose in the large trash bin in the pool area.
Return key to the Clubhouse Coordinator or the lockbox outside the Clubhouse.

I certify by my signature that I have received and read the Clubhouse Rental Application and Agreement and agree to abide by the terms and conditions.

Reserved for Property Manager Notes

Date Application Received:

By:

Date Rental Fee Received:

By:

Date Event Booked:

By:

Date Approval Confirmed with the Renter:

By:

Download Clubhouse Rental Agreement